You’ve got an event to plan. It needs to look exceptional. The right ambience can elevate an event from ordinary to unforgettable. That’s where pipe and drape comes in. It turns a bland venue into something elegant, sophisticated, and visually striking. But how much will it cost you?
The answer isn’t one-size-fits-all. It depends on a few key factors, venue size, fabric choice, rental duration, and whether you need setup and delivery. Get these right, and you can have a show-stopping setup without exceeding your budget.
Let’s break it down.
FOUR FACTORS AFFECTING PIPE AND DRAPE RENTAL
To ensure you have all the necessary information and avoid budgeting mistakes, let us help you estimate rental costs in London. We will break down the cost of pipe and drape rentals in London and provide tips on how to get the best value for your money.
1. SIZE OF THE SPACE
One of the biggest factors is the size of the area you need to cover. Rental prices are often calculated per linear foot or based on sections like 3m x 6m. When estimating your rental needs, measure the total length of the space, including the ceiling height and wall lengths.
- A small setup for a stage backdrop requires 3m x 3m drapes.
- Large venue coverage could need multiple sections, significantly increasing costs.
Rental companies usually provide adjustable frameworks that can be customised to fit your space. However, larger spaces require more drapery, leading to higher rental fees.
2. MATERIAL AND STYLE OF DRAPES
The type of fabric and style of drapes you choose will also impact the cost. Here is a breakdown of different drape types and their average rental prices:
Standard drapes (polyester satin): More affordable and commonly used for simple event partitions.
Blackout drapes: Used for blocking light, ideal for AV presentations or theatrical events.
LED starlit drapes: A premium option with built-in LED lighting is great for high-end weddings and gala dinners.
Pleated or velvet drapes: Elegant and sophisticated but more expensive due to fabric quality.
| DRAPE TYPE | DIMENSIONS | COST | NOTES |
| Blackout drape and framework | 3m x 3m | £100 | High-quality fire retardant wool. |
| Pleated white drape | 6m x 3m | £180 | An elegant option for weddings and events. |
| LED starlit drape | 6m x 3m | £250 | Includes adjustable framework. |
| Standard pipe and drape kit | Adjustable poles | £94(1-3) days | The modular system is easy to assemble. |
Custom fabrics or special coloured drapes may come at an extra charge. So check the actual price with your rental company in London.
3. RENTAL DURATION
The longer you need the rental, the higher the cost. Short-term rentals (1–3 days) are generally more affordable than long-term rentals (8–31 days). For example:
- A standard pipe and drape kit may cost £94 for 1-3 days but increases to £496 for 8–31 days.
- LED starlit drapes, which are more expensive, could cost even more for extended rental periods.
Some companies offer discounts for weekly or monthly rentals. So, if your event runs for multiple days, inquire about package deals.
4. SETUP AND DELIVERY FEES
While some companies offer DIY rental options, others charge extra for delivery, setup, and takedown. These additional costs can vary based on the location and complexity of the setup.
- Self-collection: Free or minimal fee if you pick up and return the equipment.
- Delivery within London: £50–£150, depending on distance and timing.
- Setup and takedown services: £100–£300 depending on venue size and drape complexity.
If your venue is outside central London, expect higher delivery charges.
AVERAGE COST ESTIMATES FOR DIFFERENT EVENTS
To give you a clearer idea of what to expect, let’s break down the average cost estimates for different types of events in London. These figures are based on typical requirements and can vary depending on specific needs and choices.
| EVENT TYPE | ESTIMATED BUDGET | RECOMMENDED DRAPES |
| Corporate Event | £300–£800 | Blackout or pleated drapes. |
| Wedding | £500–£1,500 | Pleated or LED starlit drapes |
| Large Scale Exhibition | £1,000+ | Custom + premium draping |
If you are planning a wedding or a high-end corporate event, investing in premium drapes such as LED or velvet can create a stunning visual impact.
COST-SAVING TIPS FOR PIPE AND DRAPE RENTAL
When it comes to keeping your pipe and drape rental costs manageable, it is important to consider the following:
1. PRIORITISE KEY AREAS
Instead of covering the entire venue, focus on sections that need the most visual enhancement, such as the stage, entryway, or VIP areas.
2. BUNDLE RENTALS
Many rental companies offer discounts if you book multiple items. For example, if you bundle up staging, lighting, and draping together, it might cost you a lot less.
3. OPT FOR DIY SETUP
If your event is simple and you have staff to help, consider renting only the equipment and setting it up yourself.
4. BOOK EARLY
Some companies offer discounts for early bookings or off-peak season rentals.
5. COMPARE QUOTES
Always get quotes from multiple vendors to ensure you are getting the best deal.
6. CHECK FOR HIDDEN COSTS
Ask rental companies about their additional charges, like rate returns, damage deposits, or extra labour fees.
FINAL THOUGHTS
Estimating pipe and drape rental costs in London requires careful planning. Moreover, it requires you to understand the key factors, which are:
- Space size
- Material selection
- Rental duration
- Additional services, etc.
This will help you create a budget friendly and visually stunning event setup. Whether you’re organising a corporate function, wedding, or exhibition, quotes from multiple providers will help you.
Need a pipe and drape rental for your next event in London? Contact EMS Events, the best pipe and drape rental company in London today.
