Undoubtedly, nowadays, events without audiovisuals are similar to a painting without colours. The event’s successful audiovisual setups are what determines its success. The growth rate of audiovisual companies around the globe has been increasing since 2018. In 2018, it was estimated that the market for AV hire would grow to 180 billion pounds (230 billion USDs) from 146 billion pounds (186 billion USDs).
Finding a top-notch audiovisual partner for venues is quite challenging, but of course, it is not impossible. All you have to do is to keep a few factors upfront while trying to find an AV hire company and make sure to evaluate your requirements first.
Factors to keep in mind when narrowing down the list
Analysis of the requirements for the event is very important. It provides a broader spectrum so you can easily identify the best possible option you have to select from. Understanding what you require is essentially very crucial. It’s similar to having a map for a destination to reach, which will help choose an Av rental company. Following is a complete guideline through which you can identify the factors.
What are you trying to plan?
Identify the event type you are looking forward to organising, whether it’s a corporate event or you are trying to make a social or cultural festival successful. The Audiovisuals are totally dependent on the event type you are conducting, as the set-up and equipment may vary.
How much are you thinking of spending?
Identify what’s your budget. How much are you thinking of spending on the event set-up? Making up a budget plan beforehand is very important as the services may vary with the price plans of different AV rentals.
Where are you planning to do it?
Well, you might not be aware, but the event’s venue is something which upholds great importance. Whether the event you are conducting is indoor or outdoor, further descriptions also vary. However, once you figure out the best feasible option for the selected venue, you will benefit from narrowed options.
Who’s attending the event?
The attendees are likelier to be a significant part of any event as their preferences matter. The whole ambience is dependent on the audience, compiled with numerous elements, including age, tradition, and many other things. Additionally, the number of attendees impacts AV’s requirements.
Want visuals to Stream live?
Nowadays, no event is completed without memorising visuals. Document the type of content you are willing to use in your event. There must be some professional PPTs to be on-air through platforms if the event is a corporate or a flashback video of a loved couple getting married.
What type of AV do you have in mind?
Although the equipment requirement is totally based on type, you are usually organising. However, we still have some people who prefer a touch of traditional touch to the events and ask for less technological integration. Having an opinion is very good, but having second advice from a professional event production company is even better. This will help you to have a clear-cut description of what you actually need, and it’ll be easy to convey to an Av equipment company as well.
Once you go through all the above evaluations and understand what you actually require from AV hire, the process of finding the best one begins. But before you start, make sure you consult with an event producer.
Research to find!
Finding the best AV hire in the market is not so difficult; however, it does require a lot of digging to get the gold.
Explore the Internet
Firstly, you must search on a variety of engines. Normally, the most preferred search engines are Google, Firefox, or Bing. All you need to do is to enter the chosen location where you are planning to conduct your event.
Look for referrals
Ask for advice and referrals from your surroundings. All the collected ones are reasonable feedback and reliable testimonies. Word-of-mouth is one of the most dependable and resourceful methods to find the right AV hire company.
Read the reviews
Look on the websites of AV hire companies and try to find some authentic reviews. You must cross-check whether the reviews are real or not before making any decisions. Ensure that the company you opt for encompasses an extensive work record. They must be able to offer references and testimonials from past clients. To get an overview of the services they offer.
Consult the associates
It’s better to consult the industry association as they usually have records of different companies. Undoubtedly, they refer to the best available ones and recommend a good one. Further, they try to maintain their standards by referring to suitable companies.
Look in the magazines.
Magazines are one way and another, as local event magazines can be instrumental not only in preserving pictures but also for references. Magazines promote a variety of event production companies, fashion bloggers, and AV rentals in the town. Moreover, they publish the provided ratings by the clients and the companies.
Social media reference
Anyhow, the social media platform has various pages that refer to local businesses and other service providers. Social media allows you to crawl through all the required information so you can find the best. You can get a thorough idea of how the rentals actually manage the events as there are video testimonies provided on social for that.
However, when you are done with enlisting all the companies, the next thing you must do is to visit all the websites. Keep some checklist points that you must make sure a company has to be professional.
A few blocks you must check before hiring any AV rental Company
It’s essential to keep the significance in mind as well.
| Tech- troubleshooting expertise | Consider it the most important thing, as once you are done searching the credentials of the selected companies. You need to analyse the troubleshooting skills of the tech support. Indeed, you want the minimum disruption of glitches and require a fast problem resolution. |
| Analyse the reputation | To enquire whether the company will deliver what they are promising is to analyse the reputation they uphold. However, it’s something that reflects the trustworthiness of the company. |
| Qualification and certification | You should check the certifications earned in the field of audiovisual equipment. Furthermore, these earned certifications show commitment toward their work. |
| Professionalism | Schedule meetings with the enlisted companies and observe their behaviour and speaking skills. Additionally, you’ll be able to make them understand what you require from them. |
Think before you choose!
No matter which AV hire services you choose, make sure they are pretty cooperative in nature. It is an essential feature you must look for in any company. Everything needs to be in harmony and properly synchronised. The AV hire company needs to be more communicative and should know how to coordinate with the other event executors effectively.
Conclusion
Everyone must look for service providers with the best possible services and should not settle for anything less than top-notch. A company that ensures providing everything according to the needs of the venue while keeping the budget in view. To enhance the overall experience, a variety of technical services must be incorporated. A well-chosen audiovisual partner is an investment that pays dividends in the form of seamless, engaging, and memorable events.
