One of the biggest challenges when hosting a multilingual event is ensuring every attendee understands what’s being said. Language barriers can result in confusion during business conferences and international meetings. Luckily, interpretation equipment helps everyone communicate clearly and stay connected. However, many people wonder:
How much does it cost to rent this equipment? Let’s explain it simply so you can plan your event without stress.
WHY DO YOU NEED INTERPRETATION EQUIPMENT?
Interpretation equipment is essential for any event where attendees speak different languages. It ensures clear communication between speakers and listeners by providing real-time translations. Without it, misunderstandings could lead to confusion or even missed opportunities.
For example,
- An international conference
Attendees from different countries may need live translation to participate fully. - At a business meeting
Miscommunication could lead to financial losses or damaged relationships.
🎯 Quick Fact: Simultaneous interpretation can increase meeting efficiency by up to 30%. This means attendees spend less time waiting for translations and more time engaging with the content.
RENTING VS. BUYING? WHY RENT INTERPRETATION EQUIPMENT INSTEAD OF BUYING?
Renting is cost-effective and hassle-free. Buying interpretation equipment can cost thousands of pounds. Also, you’ll need to maintain and store it. Renting offers the flexibility to get what you need when you need it without the long-term commitment.
For most events, renting is the smarter choice. Here’s why:
- Cost: Renting is cheaper for short-term use.
- Maintenance: Vendors handle setup and troubleshooting.
- Flexibility: You can upgrade or add equipment as needed.
However, buying may save money in the long run if you frequently host multilingual events. But if you host a one-time event, renting is the best option.
TYPES OF INTERPRETATION EQUIPMENT
Before we discuss costs, it’s essential to understand the types of interpretation equipment available:
- Transmitter: Sends audio signals to receivers.
- Receiver: Allows attendees to hear the interpretation in their language.
- Interpreter Booth: A soundproof space for interpreters to work.
- Microphones: Used by speakers and interpreters to ensure clear audio.
FACTORS THAT INFLUENCE RENTAL COSTS
Understanding the cost depends on a few key factors:
1. TYPE OF EQUIPMENT
Different events require different gear.
- Basic Headsets: £5–£15 per headset per day
- Wireless Transmitters: £50–£100 per day
- Interpreter Booths: £200–£500 per day
- Portable Systems: £150–£300 per day
2. NUMBER OF ATTENDEES
More guests mean more receivers and headsets. For example:
- Small events (10-50 people): £100–£300 per day
- Medium events (50–200 people): £300–£1,000 per day
- Large events (200+ people): £1,000–£3,000+ per day
3. EVENT DURATION
Rental companies often offer discounts for longer events:
- One-day rental: full price
- Multi-day rental: 10-20% off
- Weekly rental: Up to 30% off
Prices vary depending on the rental company and specific requirements. Renting a basic system might be sufficient for smaller meetings. Larger conferences may require advanced setups with multiple languages.
AVERAGE COST OF INTERPRETATION EQUIPMENT RENTAL
Here is an estimate of the average cost of simultaneous interpretation equipment:
| Equipment Type | Cost (Per day) |
| Portable Interpretation System | £150 – £250 |
| Wireless Headsets (per unit) | £5 – £10 |
| Interpreter Booths | £200 – £500 |
| Transmitters & Receivers | £200 – £400 |
| Full Interpretation Package | £1000 – £3000 |
Real-Life Example: An International Business Summit
Here’s a sample budget for a typical event:
A London-based company recently hosted a two-day summit with 300 attendees from five countries. They rented the following:
| Equipment | Cost Per day | Total for 2 Days |
| 20 Headsets and Receivers | £10 each | £800 |
| 2 Wireless Transmitters | £75 each | £450 |
| 1 Interpreter Booth | £300 | £600 |
| On-site Technician | £150 per day | £300 |
| Total | £2150 |
As you can see, the total cost is £2150 for two days. However, the company found effective communication led to better networking and collaboration among participants. That makes it worth every penny.
💡 Pro Tip: Always get quotes from multiple vendors to compare prices and services.
BONUS TIP TO SAVE MONEY ON INTERPRETATION EQUIPMENT?
- Last minute booking can be expensive. Try to book your equipment at least 1 week before.
- Many companies offer discounts for package deals.
- Save on delivery fees.
- Ask for discounts, especially for large or long events.
WHY EMS EVENTS IS THE BEST CHOICE?
At EMS Events, we offer affordable and high-quality simultaneous interpretation equipment and interpreters. Here’s why clients trust us:
- No hidden fees or surprises
- The equipment is tested and ready to use.
- We tailor services to your event needs.
- 24/7 assistance and on-site technicians.
FINAL THOUGHTS
Renting interpretation equipment doesn’t have to be daunting. By understanding your needs and budget, you can select the right setup to ensure clear communication at your event. Ready to break language barriers and host a seamless event? Rent interpretation equipment from EMS Events today. Contact us for a free quote, and let us help make your event stress-free and unforgettable.
