Hundreds of AV rental companies claim to be the best, so how would you pick one? That sounds challenging and time-consuming, which many businesses often overlook! This leads to a number of huge bills and back-to-back glitches.
The question remains: How do you pick the best AV rental company for your next event? Let us help you out!
4 Simple Steps to Hire the Best AV Rental Company
The importance of good AV equipment cannot be ignored! Finding a reliable AV rental company near your event is more crucial than you can think of! A sound company that has rich experience, advanced Audio Visuals, and dependable support!
Thus, let us help you find the best one, like picking the cherry on top! So let’s get into it.
Step 1: Do Your Research & Assess Requirements
The success of any event depends on the quality of equipment and setups! Before contacting any AV company, you should know exactly what you want! For this, start by understanding your own needs, think about the following:
- Event Type: What type of event do you want to organise, whether it’s a corporate, trade, show, or wedding?
- AV Purpose: Why do you need AV equipment? What are their purposes?
- Specific Equipment: Specifically, what equipment do you require? For example, sound systems, projectors, or a type of lighting.
It is important to have at least a basic knowledge of Audio and Visual equipment when you are going to hire one! A little upfront knowledge will help you make informed decisions throughout the process.
Step 2: Research & Compare Companies
Take more time to research various AV rental companies. Look for reviews, testimonials, and case studies to gauge their reputation and reliability. Try to start your search by Googling the Best AV rental company near me. This will lead your way to:
- Services Offering: Services they offer along the AV equipment.
- Pricing: What are the prices of their services or do they offer any packages too?
- Ask for References: Learn about their contact information through their website. Also, ask for the reference!
- Customer Reviews: How many Google reviews do they have? Search the critiques to learn more about the company.
- Check the Company’s Insurance: Learn about their insurance and return policies.
This way, you will be able to narrow down a few of the company names that provide what you are looking for!
Step 3: Evaluate Customer Support And Expertise
Once you have shortlisted a few companies, it’s time to assess their level of customer support! Because only a sound AV rentals will offer
Expert Advice: This will help you plan and organise from scratch.
Technical Support: Provide onsite support the whole time.
Experience with the Same Niche: They have many experiences in the same niche and are well-versed in all the nitty gritty.
Note: Some companies like EMS Event offer full onsite support and help you succeed in your event from scratch!
Step 4: Request Quotes and Make a Decision
After narrowing down all of your options, the last and most crucial step is to request quotes from at least 3 top most suitable AV rentals. Ensure they send you complete detailed quotes that include:
- All the necessary equipment you need at the event
- Detailed services will be provided to AV setup and support to ensure smooth transmission.
- Summary of all the policies they have and will apply to your event!
Review and compare all of their quotes, services, terms, and conditions carefully. Before finalising any company, look for flexibility and price negotiations. Also, make sure they are cooperative enough to understand your unique needs. Ask them if they would accommodate your event’s specific timeline and requirements.
Key Notes
The AV rental company you choose should be reliable and experienced, provide the best AV equipment, and be able to meet your needs. To make this possible, try to
- Plan by searching for your needs and the best AV rentals.
- Communicate your event needs, expectations, and budget.
- Review their contracts carefully, including terms and conditions and other policies.
- Choose a company that is lenient with scalability and changes.
Finally, choose the one that offers competitive pricing with a friendly customer service experience.
